Billing & Collections Administrator

Billing & Collections Administrator

To provide billing and collections support for all Consultus Group operational and commercial strategies.

Common Tasks

  • Support all billing functions within Contract to Cash to Renewals Process:
  • Gain a good understanding of the end to end Contract to Cash to renewals Process
  • Support all billing aspects of ACM portfolios to support Contract to Cash process
  • Ensure billing is completed in accordance with internal processes and Client SLA’s (if applicable) (rates and discounts agreed) and within agreed timescales
  • Ensure billing queries are dealt with in a timely manner
  • Validate monthly consumptions in preparation for monthly billing
  • Ensure all contract pricing and commercial arrangements are checked and validated before monthly billing of project related or complex contracts
  • Ensure all significant billing adjustment transactions are approved before processing
  • Maintain and develop close working relationships within the finance and support services department, with ACMs and ACM support as well as the bill validation team
  • Support billing projections analysis with weekly, monthly and quarterly forecasts as required
  • Maintain client billing spreadsheets and produce client related reports
  • Ability to deal with foreign currencies and to translate project based costs to Client billing requirements

Accounts receivable:

  • Record all client and energy supplier remittances and receipts in subsidiary sales ledger and Sage Sales Ledger
  • Liaise with Assistant Accountant on queries from bank reconciliations and unallocated cash
  • Calculation and upload of billing journals
  • Ensure all client balance adjustments are approved such as bad debt write-offs
  • Support provision for bad debts policy with ad hoc analysis and bad debts forecasting
  • Reconcile all billing related general ledger accounts for assigned projects and assigned client portfolios
  • Ensure full and transparent digital records and audit trail of all client/energy supplier correspondence (including all invoicing, credit notes, queries and reminders) with links to all relevant documents issued
  • Liaise closely with Accounts Clerk to ensure debts are chased in line with the Company reminders cycle

Performance Reporting and Audit/QA:

  • Support development and maintenance of necessary schedules and information documents for 3rd party audits and internal QA processes

Measureable KPI’s:

 Timely collection and processing of invoices

  • Accuracy of entry data
  • Timely production and update of reports
  • Timely resolution of queries
  • Timely and accurate updating of company systems
  • Quality of interface with other Company team members and suppliers
  • Application of the Core Values
  • Adherence to team processes

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