Validation Analyst

Validate supplier invoices for our clients

Validation Analyst

You will ensure that suppliers invoice our clients for the sites for which they are responsible and that suppliers apply the correct rates and reasonable consumption levels. The role includes the timely and accurate completion of invoice validation and the regular production of accompanying reports; of query resolution, of updates to the database’s site, meter, contract and consumption data, and updates to energy cost and budget information which lead to the delivery of an efficient, accurate and professional service to clients.  The role is also responsible for ensuring that processes are refined and adhered to and ensuring timely notification to the Consultant and Client Delivery Teams of any further actions needed to be undertaken by the client.

Common Tasks

  • Obtaining and filing utility invoices from suppliers
  • Accurately entering utility invoice information into the database, manually or imported
  • Ensuring billed rates, metering charges, transportation charges and other charges are validated and the database updated as required
  • Daily updating and issuing of clients’ reports within strict deadlines
  • Managing deadlines and ensuring communication of any deviations from agreed deadlines
  • Ensuring queries are raised with the supplier and followed up until resolved, reporting back to the client once complete
  • Maintaining query logs
  • Maintaining established supplier contacts
  • Accurately updating the database with site, meter and contract information, and consumption data
  • Accurately updating the customer’s energy usage data on a monthly basis and ensuring profiles are updated per supplier information
  • Ensuring Validate procedures are adhered to and refined
  • Validating the client’s ‘cost of gas’ and ‘cost of power’ against reports from suppliers
  • Carrying out PayCheck historic bill validation on an ad hoc basis
  • Supporting the wider team by performing other duties that may be requested and agreed, or advised by the Line Manager from time to time

Measurable KPI’s

  • Accuracy of validating billed data
  • Timely production and update of reports
  • Timely resolution of queries
  • Timely and accurate updating of company systems
  • Quality of interface with other in house team members and suppliers
  • Application of the Core Values
  • Adherence to team processes

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