Billing & Collections Administrator

To provide billing and collections support for all Consultus Group operational and commercial strategies.

Common Tasks

• Support all billing functions within Contract to Cash to Renewals Process:
• Gain a good understanding of the end to end Contract to Cash to renewals Process
• Support all billing aspects of ACM portfolios to support Contract to Cash process
• Ensure billing is completed in accordance with internal processes and Client SLA’s (if applicable) (rates and discounts agreed) and within agreed timescales
• Ensure billing queries are dealt with in a timely manner
• Validate monthly consumptions in preparation for monthly billing
• Ensure all contract pricing and commercial arrangements are checked and validated before monthly billing of project related or complex contracts
• Ensure all significant billing adjustment transactions are approved before processing
• Maintain and develop close working relationships within the finance and support services department, with ACMs and ACM support as well as the bill validation team
• Support billing projections analysis with weekly, monthly and quarterly forecasts as required
• Maintain client billing spreadsheets and produce client related reports
• Ability to deal with foreign currencies and to translate project based costs to Client billing requirements

Accounts receivable:

• Record all client and energy supplier remittances and receipts in subsidiary sales ledger and Sage Sales Ledger
• Liaise with Assistant Accountant on queries from bank reconciliations and unallocated cash
• Calculation and upload of billing journals
• Ensure all client balance adjustments are approved such as bad debt write-offs
• Support provision for bad debts policy with ad hoc analysis and bad debts forecasting
• Reconcile all billing related general ledger accounts for assigned projects and assigned client portfolios
• Ensure full and transparent digital records and audit trail of all client/energy supplier correspondence (including all invoicing, credit notes, queries and reminders) with links to all relevant documents issued
• Liaise closely with Accounts Clerk to ensure debts are chased in line with the Company reminders cycle

Performance Reporting and Audit/QA:

• Support development and maintenance of necessary schedules and information documents for 3^rd party audits and internal QA processes

Measureable KPI’s:

 Timely collection and processing of invoices

• Accuracy of entry data
• Timely production and update of reports
• Timely resolution of queries
• Timely and accurate updating of company systems
• Quality of interface with other Company team members and suppliers
• Application of the Core Values
• Adherence to team processes

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