Validation Administrator

Collect invoices from suppliers & ensuring they are accurately processed by data entry

Validation Administrator

This position is responsible for assisting in ensuring that suppliers invoice our clients for the sites for which they are responsible and that suppliers apply the correct rates and reasonable consumption levels.

Common Tasks

  • Obtaining and filing utility invoices from suppliers
  • Accurately entering utility invoice information into the database, manually or imported
  • Assisting in ensuring billed rates, metering charges, transportation charges and other charges are validated and the database updated as required
  • Assisting in the daily updating and issuing of clients’ reports within strict deadlines
  • Managing deadlines and ensuring communication of any deviations from agreed deadlines
  • Ensuring queries are raised with the supplier and followed up until resolved, reporting back to the client once complete
  • Maintaining query logs
  • Maintaining established supplier contacts
  • Accurately updating the database with site, meter and contract information, and consumption data, paying particular attention to COTs and acquisitions
  • Accurately updating the customer’s energy usage data on a monthly basis and ensuring profiles are updated per supplier information
  • Ensuring Validate procedures are adhered to and refined
  • Assisting in carrying out PayCheck historic bill validation on an ad hoc basis
  • Supporting the wider team by performing other duties that may be requested and agreed, or advised by the Line Manager from time to time

Measurable KPI’s

  • Timely collection and processing of invoices
  • Accuracy of entry data
  • Timely production and update of reports
  • Timely resolution of queries
  • Timely and accurate updating of company systems
  • Quality of interface with other Company team members and suppliers
  • Application of the Core Values


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